Real Estate Virtual Assistant

About the Role

A Real Estate Unicorn specializes in administrative and marketing support for busy real estate professionals, layered on top of EA fundamentals.

Why Assistantly?

• We recruit the best of the best — we care as much about the right soft skills as we do about hard skills.
• We want you here long-term and give you the benefits and support you’ve always dreamed of.
• We work one-on-one to match you with the perfect client.
• We love the strategic, initiative-taking, proactive doers of the world.
• You’ll have your own Talent Success Manager dedicated to your success.
• We focus on long-term partnerships, not projects.
• We live by: Stay humble. Be grateful. Work hard.

Core Responsibilities (EA Base)

• Manage executive inbox and correspondence
• Organize calendars, schedule meetings, and confirm appointments
• Track tasks, projects, and deadlines to ensure nothing slips
• Prepare agendas, documents, and notes for meetings
• Organize files, documents, and data for easy access
• Book travel and manage itineraries
• Conduct light research to support decision-making

Real Estate Emphasis Responsibilities

• Manage MLS listings and property data entry
• Coordinate transaction timelines and communication
• Schedule showings, open houses, and vendor appointments
• Create flyers, listing presentations, and marketing collateral
• Post properties online and on social media
• Handle client communication and follow-up
• Research comps, market data, and neighborhood insights

• Minimum 3+ years of real estate admin or transaction coordination experience
• Strong communication and collaboration skills with agents, brokers, and clients
• Highly organized, consistent, and proactive in managing property timelines and marketing tasks
• Problem-solver with attention to detail — ensures contracts, data, and tasks are handled accurately
• Growth-oriented professional seeking a long-term partnership with opportunities to scale

• Unlimited earning potential if you choose to take on multiple clients and have the capacity

• Generous health allowance to support your well-being
• Profit-sharing opportunities as the company grows
• Access to exclusive upskilling and training in AI, operations, and leadership
• Monthly raffles and performance bonuses
• A tight-knit, supportive community and a dedicated Talent Success Manager to guide your journey